We have a policy in my office that we all have editing privileges
to each calendar. That way we can make
appointments with clients for each other.
Why go through all this trouble?
If you don’t, every time you make an appointment for someone else, it
will also show up on your calendar and you are invited to the appointment.
Here is how to give your coworkers Editor privileges to your
calendar. (You have to do it; your
secretary can’t unless you give them your password, which is usually considered
bad form in most work places.)
Open Outlook. Click
on Calendar in the left hand navigation pane.
Right click on My Calendar and select Properties.
In the Permissions section below, click on the drop down
arrow and select Editor from the list. Click Apply at the bottom. Now, anyone with whom your share your calendar will be an Editor. You may change that by following the same procedure and switching the Permission Level.
So, now let's add the members of your staff who set appointments on
your calendar. Click Add. Type in the name of your coworker and click
OK. That person will now be set as an
Editor. When you are finished, click OK
to close the window. The new editors will be able to see your calendar, make
appointments, and cancel appointments.
You may still keep some appointments private, by clicking the little
lock icon when you make or edit the appointment. It’s in the Appointment tab>Tags section,
next to Categorize.
As a courtesy, after I make an appointment on someone’s
calendar, I always invite them, too.
That way they get an email reminder, but they do not have to accept the
appointment, it is already there.
